Many businesses still send quotations from a free Gmail or Yahoo address. It works, but it quietly undermines trust. An address such as sales@yourcompany.com tells customers you are an established, professional business.
The benefits of email on your own domain
- Credibility: customers are more likely to trust and reply to a branded address.
- Brand promotion: every email you send reminds people of your website.
- Control: when a staff member leaves, you keep their mailbox and can redirect it, instead of losing customer conversations.
- Better deliverability: properly configured business email is less likely to land in spam.
- Role addresses: create addresses like info@, accounts@ and support@ that can move between team members.
Choosing a provider
- Business Email: simple, affordable mailboxes for small teams.
- Google Workspace: Gmail with your domain, plus Drive, Meet and shared calendars.
- Microsoft 365: Outlook with Word, Excel and Teams, ideal for teams that work in Office.
- Zoho Mail: a cost-effective suite with good admin controls.
Set it up properly
Make sure SPF, DKIM and DMARC records are configured on your domain. These prove your emails are genuine, improve deliverability and help stop others from impersonating you.
Compare Microsoft Mail and Zoho Mail, or ask us to set up and migrate your email.